Chairman David
Lemon called the meeting to order at 4:00 p.m. on October
25, 2003, at the Kilauea Military Camp, Volcanoes National
Park.
1. Attendance: Federation Chairman,
Treasurer, Secretary; Henry Staehle, Festival Registrar, and
Tim Voss, Hawaii representative for USA West. The following
clubs were represented: Lava Klinkers, Slewfoot Prominaders,
Hi-Lo Plus, Hi Hopes, Maui Mixers, Pali Twirlers, Rainbeaus
'n Belles, Square Wheelers and Tsunamis.
2. Welcome: Dave Lemon welcomed
those present and reminded them that all club members are
automatically members of the Hawaii Federation of Square
Dance Clubs, which is the oversight board representing each
club and a clearing house for all state clubs. He said that
minutes of the meetings, information on events, and
Federation addresses can be found on the Federation website.
3. Minutes: The minutes of the
meeting of September 28, 2003, was unanimously accepted as
submitted.
4. Treasurer's Report: The opening balance
as of February 1, 2003 was $872.07. Income for the year
was $9,336.96 and expenses were $3,173.17, leaving a balance
on hand as of October 25, 2003 of $7,035.86. Assets at the same
time last year (10/25/02) were $3,968.00. A loan of $2,000
from David Lemon to keep the Federation's checking account
free of service charges has been repaid. The Treasurer's
report was accepted as presented.
5. Committee Reports
a. 39th
Hawaii State Festival 2004
(1)
Registrar's Report: Henry Staehle reported that
89 people have registered for the festival, so far. The cost for
Federation members is $20 and $30 for others. Sign-ups for the
luau and whale watching cruise are brisk and those who wish
to go should make reservations as soon as possible. Funds for these
events are being held in an escrow account. Festival registrations are fully refundable at
any time prior to January 1, 2004.
(2)
Chairman's Report: Dave
reviewed progress and plans for the 2004 festival. The program has not
yet been set, but there are three guaranteed callers and two
cuers which will justify using two halls. Some of the
callers and cuers will be bringing tour groups with them. It
is tentatively planned to include line dancing this year
and, if enough dancers request it, A-1 and/or tough plus
workshops will be held. Please notify Dave of your interest.
A comment from the floor noted that last year round dance
levels in general were too high for some dancers who were
unable to participate.
Dave asked for volunteers to help out in the evenings
with jobs such as the coffee and water tables and clean-up
after the dance.
(3) USA West: Tim Voss, Hawaii
Representative and Co-chair of the 2006 convention, reviewed
the purpose and function of USA West. He said that USA West
will be dark in years 2004 and 2005, but plans for the
August 2006 convention in Hawaii are progressing. Flyers and
pre-registration forms are available for the event, which
will be held August 6 - 9 At the Neal Blaisdell Center.
Registrations prior to March 1, 2005 will cost $35 per
person, after which time the price will be $45. No walk-ins
will be allowed, but money will be refunded up to the last
month. He described tentative plans being discussed
and said that the Policy Board would be looking for support
and help in the future.
6. Correspondence: Correspondence from US
National Convention asking if Hawaii plans to participate in
the Hall of Ideas during the 2004 convention in Denver.
7. Old Business: None.
8. New Business:
a. Scholarships
for prospective new callers: The question was
asked whether scholarships for aspiring callers are
available. Dave
affirmed that forms are available and he will email them on
request.
b. Club Dues: Dave reported that insurance costs have been
increasing each year and that the current $10 for each
member just about meets costs. He said that the
Board will be reviewing our dues structure to see if dues
need to be increased in order to allow for more lead time. He asked club
representatives to discuss this matter with their clubs
prior to the January meeting.
9. Club Reports and
Activities
a. Square Wheelers and Hayseeds: (a) Community dances have
been planned for Oct. 29th and Nov. 5th at the Ala Wai
Community Center, 7:30 to 9:30 p.m., and new classes will
start on November 12th.
(b) The Square Wheelers' annual Toys for Tots dance
will be held Sunday, December 7th, at the Ala Wai Palladium
from 7:00 - 9:30 p.m. A
new $5 or more toy (unwrapped) is required for admission. (c) The Christmas champagne brunch will
be held at the Hale Koa Hotel on Sunday, December 14th at
12:00 Noon. There will be an optional $10 gift exchange.
Cost is $22, tip included. The Square Wheelers will be dark
that evening due to Palladium scheduling. Dave reported that
the Square Wheelers' roster now has 52 members and between
four and five squares dance each Sunday night.
b. Pali Twirlers: (a) The annual Fall Fling will be held on
Sunday, October 26, from 7:00 - 9:15 p.m. at the Ala Wai
Palladium. (b) A Christmas dinner and gift exchange is
planned for Thursday, December 18th, at Pohai Nani. All dancers are
invited. Please
contact Roger at 254-1817 for more information. The Pali
Twirlers will be dark on Thanksgiving and Christmas days.
c. Tsunamis: Tim announced that the Tsunamis would be
hosting a whale-watching cruise on the Star of Honolulu on
the Sunday after the festival.
d. Lava Klinkers: Jack Russell announced that he was very
pleased at the turnout for the dance this year and that the
Hot Foot Stomp would be held again next year.
e. Slewfoot Prominaders: (a) The annual
Christmas Dance will be held on December 22. (b) A trail-in dance
will be held at KMC the Saturday prior to the State Festival
featuring three callers from M&M Records. They will be
bringing in three squares from North Carolina. He asked that
registration forms be submitted prior to December 24.
f. Maui Mixers: The Maui Mixers will host a dance on December
4th featuring Dave Towry, a national level caller. Steve Strong will
keep us apprised, as more information is available.
g. Rainbeaus and Belles: The club is dancing
every Thursday with at least one and sometimes two squares.
h. Hi-Lo's Plus: The Hi-Lo's are dancing regularly, usually with
two squares.
i. High Hopes: The annual St. Patrick's Day Dance will be
held in 2004 on March 19-21 with caller/cuer Lloyd Lewis who
hopes to bring some dancers with him.
10. Next Meeting: The next meeting
will be held Sunday, November 30th at 5:30 p.m. at the Ala
Wai Palladium.
11. Adjournment: The meeting was
adjourned at 5:00 p.m.
Respectfully submitted,
Janet Granich, Secretary
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