Kim Akagi has purchased three rolls of the Hawaii Square Dance material - royal blue & white pattern. Cost is $3.00 a yard. The state colors were well received at the 48th National Convention in Indianapolis and we will display them again at the USA West Convention in August. Please pass the word to your club members interested in joining in the state costume for our State Festival in January. Contact Kim at (808) 943-0120.

These minutes and my notes are published to share information with all State dancers. Please post them prominently and encourage discussion on the issues and topics. I welcome your comments and feedback on Federation and Club activities.

1. Attendance: Federation Chairman, Vice Chairman, Secretary, and Treasurer. The following clubs were represented: Hayseeds, Pali Twirlers, Square Wheelers and Tsunamis.

2. Minutes: The minutes of the June 1999 Meeting were reviewed. No corrections were noted and the minutes were accepted as presented.

3. Treasurer’s Report: The Treasurer’s report for July was distributed for review. The balance was $445.81 in checking and $2,817.94 in savings for a total of $3,263.75. The Treasurer noted that major expenses for the month were $262.00 to the IRS for 1998 taxes and printing costs of $450.00 for Festival flyers. The Treasurer’s Report was accepted as submitted.

4. Committee Reports: Committee chairpersons presented a brief outline of their progress since the last meeting:

a. Advertising and recruiting: Chairpersons are needed for these two committees. Anyone willing to help is urged to contact David Lemon.

b. Social Calendar: Some corrections have been received and new calendars will be published periodically. Please send your updates and corrections to Henry Staehle at henrys@inix.com, or telephone 672-3646.

c. HI-2K Festival: Caller and cuer lineups: callers Kevin Van Vliet, Bob Fiske and Bob Rollins; cuer Rey Garza backed up by the Kammerers. So far, 15 paid registrations have been received. 3,000 flyers and 2,000 registration forms have been printed. Hawaii dancers are urged to register early to help fund the event. Refunds will be given up to January.

d. Housing Committee: Doug Warne of the Pali Twirlers has volunteered to serve as Festival Housing Committee Chairman. Please contact Doug of the Pali Twirlers, e-mail: dwarne4@hotmail.com if you think you might have room available in January for our neighbor island dancers. Transportation arrangements are at your discretion with the burden on the guest. The cost of a rental car is significantly less than a Waikiki hotel.

5. Correspondence: Letter from Diedrich Reimer with corrections to the Social Calendar.

6. Old Business:

a. Revised Bylaws: Still pending.

b. Report on National Convention: 10,000 dancers attended the Convention in Indianapolis, with ten couples attending from Hawaii. Approximately 400 handouts and application forms were distributed from the Hawaii display table advertising the HI-2K Festival.

c. Square Dance Recruiting Month (September): Clubs are urged to plan events and contact organizations and friends in an effort to bring out new dancers during the month. Please plan to attend the September 22nd dance at the Palladium and bring a potential new dancer if possible.

d. USA West Convention, Aug. 11-14: Six couples from Hawaii plan to attend. Materials for the HI-2K Convention have been shipped from Indianapolis to Las Vegas for distribution at the Hawaii display table.

e. USA West Convention host proposal: USA West is looking for a host for its 2002 convention and Hawaii is one of the sites under consideration. Between 2,000 and 5,000 dancers would attend, too many for the Ala Wai Ballroom and too few for the State Convention Center, leaving the Blaisdell Center as the probable choice. After weighing the factors of probable benefits to Hawaii vs. the amount of effort and responsibility to those who participate, it was moved, seconded and unanimously agreed not to offer to host the 2002 USA West Convention.

7. New Business:

a. Taxes: An accountant was retained to resolve errors in the 1998 tax basis and to establish a reasonable basis for the future filings. All Federal taxes have been paid ($262.00 + interest), and our books have been balanced since 1998. Next year should see us tax-free after filing for our tax-exempt status. All clubs are urged to do the same.

b. National Square Dance Directory:

(1) Every club should check their listing in the National Square Dance Directory before the deadline of Aug. 15 and update their club’s information.

(2) 2001 Festival listing ($260 per year). The Federation has run an ad every year in the American Square Dance Magazine and will do so again this year. We receive one free page in exchange for their listing in our Square Dance Convention book.

c. Tenderfoot Hoedown (September 22): Invitational letters, addressed to any organization or group requested by a club, may be sent by the Federation. Just contact Dave Lemon or Janet Granich with the name and address of the organization or group you wish to invite.

d. Badges: Only 107 red convention badges remain. It has been more than three years since we have ordered badges from the New Jersey company which produced the die. It is their policy to discard the die after four years if no new orders are received, and it costs $130 to produce a new die. After discussion, it was moved, seconded, and unanimously carried to buy 250 badges at $1.54 each so as to retain the die for the future.

8. Club Reports/Events: Future events are listed on the Hot Line and shown on the Social Calendar (Remember, written notes are requested to ensure accuracy).

a. USA West Convention in Las Vegas, NV, Aug 11-14. Six couples have reported their plans to attend.

b. Federation Beach Party, Aug. 8, 11:00 a.m.– 6:00 p.m. Pot luck lunch at 12:00 Noon Center Pavilion B at Bellows AFB Beach. $3.00 per person. Soft drinks and utensils will be provided. Cars without DoD sticker must be registered with Andy Scott for entrance to base. Call 254-2333.

c. Hayseeds: Hayseeds Square Dance Dinner Party and demo in USCG Red Hill Military Housing on Saturday, Aug. 14. All angels welcome to lend a hand. Contact Norman Hangman at 689-6754.

d. SquareWheelers: Anniversary Dance in late August at Palladium. Date TBD.

(Note) The second Sunday of each month is available at the Palladium. The Federation is considering hosting a Federation Dance once a month with rotating callers from all clubs. We are soliciting comments on whether such an event would be popular. Please direct your comments to your Club representative or a member of the Federation board.

Adjournment: The meeting was adjourned at 3:58 p.m. The August meeting has been cancelled due to the Federation Beach Party. The next meeting will be on September 12, at the Kahala Recreation Center at 3:00 p.m.

Respectfully submitted,