March 3, 1999

Note: Next meeting will be held Sunday, March 7th, 1999 at the Kahala Recreation Center (4:30 PM).

Note: Federation Minutes, Hot Line Narrative, and Coming Events are posted on the World Wide Web at: http://members.aol.com/kjordansdc/dncghaw.html. Please notify the Federation Chairman at dlemon@inix.com if you no longer need a paper copy of the minutes.

Subj: February ’99 Federation Meeting Minutes

The February 1999 Federation Meeting was convened at 4:35 p.m. on Feb 14th, 1999 at the Kahala Recreation Center.

1. Attendance: The Federation Chairman, Vice Chairman, Secretary, and Treasurer were in attendance. The following clubs were represented: Aloha Paradise Dancers, Hayseeds, Pali Twirlers, Square Wheelers, and Tsunamis.

a. A total of 11 Federation members and guests were in attendance.

b. The Chairman opened the meeting and wished everyone a Happy Valentine's Day.

2. Minutes: The minutes of the January 1999 Annual Meeting were reviewed. No corrections were noted and the minutes were accepted as presented.

3. Treasurer’s Report: The Treasurer’s report for 14 February 1999 was distributed for review. The balance was $4,633.85 in checking and $2,790.13 in savings for a total of $7,423.98. All funds held in escrow for club convention activities have been paid. Additional convention expenses remain outstanding. The Treasurer’s Report was accepted as presented.

4. Club Representatives:

a. Reviewed appointment/certification requirements. Clubs are asked to revalidate their representatives and submit their names in writing to the Board of Directors. Ensure changes during the year are submitted in writing.

b. Reviewed duties – reps are conduit to clubs/present minutes and significant events and present club issues to the Federation Board of Directors. Be proactive.

5. Committee Appointments: looking for representatives to head the following committees.

a. Advertising –

b. Social Calendar – Janet Granich. Looking for updates for 2000 calendar.

c. Recruiting -

d. Convention – Dave Lemon will head the Convention planning committee.

6. Correspondence:

a. 1999 Convention critiques – most were positive. Objection to the cost of bus ($1 each way) was the most expressive.

7. Old Business:

a. Revised Bylaws: Still pending Chairman’s review of May inputs.

b. Year 2000 Convention special planning efforts were reviewed.

(1) Club nominations for Convention activities are due March 7^th. What are you interested in sponsoring?

What is your concept and plan for execution?

8. New Business:

a. Federation Dues $50 – Paid: Square Wheelers, Hayseeds, Up Country Squares, High Hopes, Slewfoot Promenaders, and Ka’u Kickers.

b. Club Rosters needed to determine insurance requirements. Request addresses and phone numbers.

c. Secretary appointment: Janet Granich has agreed to fill in after March departure of Linda Bonney.

d. Convention summary – preliminary Convention Report was distributed; net profit/loss: TBD – estimated net loss =~$2,500 (paid from savings). Convention costs exceeded net income.

e. USA West is looking for a state to host their 2002 dance – are we interested in hosting it; possibly changing our local convention date to coincide with it? Your inputs are requested.

9. Club Reports/Events: Reminder – written notes are requested to ensure accuracy.

a. St. Patrick’s Day Festival, Hilo. March 12 – 14^th 1999.

b. Tsunamis host Ben Goldberg from California: Maui April 1^st, Hilo April 2^nd, Oahu April 3 – 5^th

c. 41^st California State Convention. Sacramento, CA. April 16 – 18 1999.

d. 48^th National Convention, Indianapolis, IN. Jun 23 – 26 1999.

e. USA West Convention: Las Vegas, NV. Aug 11- 14 1999.

f. APD Anniversary Dance Feb 24^th – 24 former dancers have been invited.

g. Maui No Ka Oi Festival will be April 16-18th at the Wailuku Community Center.

h. Diamond Heads ‘n Sides Spring Fling is April 27^th.

i. Spares ‘n Pairs Thursday class has 6 squares participating.

10. Next Meeting: The next meeting of the Federation will be held on Sunday March 7th at 4:30 PM at the Kahala Recreation Center. Meeting advanced one week to accommodate the Hilo "Wear'n of the Green Festival".

11. Meeting was adjourned at 5:25 PM.

Respectfully submitted,

Linda A. Bonney, Acting Secretary