February 7, 1999

Note: Next meeting will be held Sunday, February 14th, 1999 at the Kahala recreation Center (4:30 PM).

Note: Federation Minutes, Hot Line Narrative, and Coming Events are posted on the World Wide Web at: http://members.aol.com/kjordansdc/dncghaw.html. Please notify the Acting Federation Secretary at Linda.Bonney@hickam.af.mil if you no longer need a paper copy of the minutes.

Subj: January ’99 Annual Federation Meeting Minutes

The January 1999 Annual Federation Meeting was convened at 5:30 p.m. on Jan 30th, 1999 at the Ala Wai Palladium.

1. Attendance: The Federation Chairman, Vice Chairman, and Treasurer were in attendance. The following clubs were represented: Aloha Paradise Dancers, Hayseeds, High Hopes, Lava Klinkers, Maui Mixers, Pali Twirlers, Rainbeaus-N-Belles, Slewfoot Promenaders, and Square Wheelers, Tsunamis, and Up Country Squares.

a. A total of 26 Federation members and guests were in attendance.

b. The Chairman opened the meeting and welcomed everyone.

2. Minutes: The minutes of the December 1998 Regular Meeting were reviewed. No corrections were noted and the minutes were accepted as presented.

3. Treasurer’s Report: The Treasurer’s report was distributed for review. The balance as of 31 December 1998 was $11,471.51 in checking and $2,790.13 in savings for a total of $14,261.64. Funds are held in escrow for club convention activities. The Treasurer’s Report was accepted as presented.

4. Committees:

a. Advertising – Nothing to report.

b. Social Calendar – Nothing to report.

c. The Convention Chairman and Committee Heads gave a brief outline of significant convention activities.

(1) 308 Dancers registered for the convention. Total included 46 Callers/Cuers and their partners who were admitted free. Federation registered 102 Dancers for the Polynesian Adventure, 124 for the Luau on the Bay, 42 for the Magic of Polynesia Show, and 95 for the Whale Watching Cruise Dance. It was noted that the North Shore Twirlers registered additional dancers for their cruise, which were not reflected in the Federation totals.

(2) Convention program was running smoothly with no significant problems. One caller was noted to be suffering from the flu and alternate arrangements were made.

(3) Terminal Transportation (Van Contractor) was terminated on Friday (1/29) for poor performance and failure to meet convention obligations. VIP Transportation was retained as the new provider and excellent service was provided for the remainder of the convention.

(4) Congratulations were extended to the committee heads and members for their efforts in supporting the convention.

(5) The Peoples Republic of China delegation of 24 professional dancers arrived without Square Dance qualifications. A special instruction program was organized and successfully trained the dancers to join in the Saturday evening programs in both halls. Compliments were extended to Tony Nevison, Brian Hotchkies and federation translators for their efforts in working with the non-English speaking dancers.

d. Media Contact - Anne Morgan summarized her Press Release to all newspapers, television and radio stations. Hawaii Public Radio responded and conducted an interview with Andy Scott about the convention and square dancing in Hawaii. Program aired on Saturday morning, afternoon and evening.

5. Correspondence:

a. BMI and ASCAP License renewals have been received.

6. Old Business:

a. Revised Bylaws: Still pending Chairman’s review of May inputs.

b. Year 2000 Convention special planning efforts were reviewed. Nothing concrete has been identified to date.

c. Royal Aloha Badge requires attendance at two conventions in three years; two special dances on Hawaii in three years; and one special dance on Maui in 3 years. Self-certification has been approved.

7. New Business:

a. USA West Representative Dave Fullaway summarized his summer travel plans and indicated he will be attending the August Convention in Las Vegas. Dave Lemon also indicated his plans to attend.

8. Election of Officers:

a. The Chairman summarized the voting procedures as required by the By Laws.

b. The Nominations Chairman Tim Voss indicated no success in identifying members willing to serve on the executive committee.

c. No nominations from the floor were accepted by the nominees.

d. The Chairman, Vice Chairman, and Treasurer indicated their willingness to continue in their positions if the Board of Directors agreed. The Secretary, Linda Bonney will be transferring this year and will not be available after April 1999.

e. The offer of the incumbent officers were unanimously accepted and they were elected to another term of office.

f. The Chairman indicated he would seek out a replacement for the secretary's position. Volunteers would be appreciated.

9. Club Reports/Events: Reminder – written notes are requested to ensure accuracy.

a. St. Patrick’s Day Festival, Hilo. March 12 – 14^th 1999.

b. Square Wheelers Valentine's Day dance February 14th at the Ala Wai Palladium.

c. Tsunamis host Ben Goldberg from California: Maui April 1^st, Hilo April 2^nd, April 3 – 5^th Oahu.

d. 41^st California State Convention. Sacramento, CA. April 16 – 18 1999.

e. 48^th National Convention, Indianapolis, IN. Jun 23 – 26 1999.

f. USA West Convention: Las Vegas, NV. Aug 11- 14 1999.

g. APD Anniversary dance is Feb 24^th at the Ala Wai Palladium.

h. Hot Foot Stomp has been rescheduled from November to October.

i. Maui No Ka Oi Festival will be April 16-18th at the Wailuku Community Center.

10. Next Meeting: The next meeting of the federation will be held on Sunday February 14th at 4:30 PM at the Kahala Recreation Center. March meeting will be held on March 7th to accommodate the Hilo Wear'n of the Green Festival.

11. Meeting was adjourned at 6:20 PM.

Respectfully submitted,

David P. Lemon, Acting Secretary