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30 January 1998 Note: Federation Minutes, Hot Line Narrative, and Coming Events are posted on the World Wide Web at: http://members.aol.com/kjordansdc/dncghaw.html Please notify the Federation Secretary at dlemon@inix.com if you no longer need a paper copy of the minutes. Subj: January ‘98 Federation Annual Meeting Minutes 1. The 1998 Federation Annual Meeting was convened at 4:00 PM on 23 January 1998 at the Ala Wai Golf Course Palladium Ballroom. The meeting was held in conjunction with the 33rd Aloha State Square and Round Dance Convention. 2. ATTENDANCE: The Federation Chairman, Vice-Chairman, Treasurer, and Secretary were in attendance. The following clubs were officially represented: Aloha Paradise Dancers, Diamond Heads ‘n Sides, Hayseeds, Hi-Lo Plus, Lava Klinkers, Maui Mixers, North Shore Twirlers, Pali Twirlers, Rainbeaus & Belles, Slewfoot Promenaders, Square Wheelers, and U-Turners. A. A total of 36 Federation members and guests were in attendance. B. The Chairman opened the meeting and made welcoming remarks. 3. MINUTES: The minutes from the 11 January 1998 Federation Meeting were reviewed. The spelling of Monarchy was corrected in Paragraph 8. C. The minutes were accepted as corrected. 4. TREASURER’S REPORT: The Treasurer submitted his Transaction Report for the period ending 1/22/98. The checking account balance was reported as $4,302.85. Savings Account was reported as $5,154.86. A copy will be attached to mailing. A. A discussion was held on financial record keeping. It was recommended that Convention Costs and income be separately recorded to assist in budget reviews. B. Report was accepted as presented subject to audit. 5. CORRESPONDENCE: New correspondence were reviewed. A. US West Convention has extended an invitation for Hawaii to purchase a display table at the July 22-25, 1998 San Francisco Convention. Cost would be $25. Issue was tabled to the February meeting. B. Two callers have volunteered for consideration for the 1999 Convention. Issue will be forwarded to the new Convention Chairman. Callers were Ben Goldberg and Bob Rawlins. 6. COMMITTEE REPORTS: A. Convention: Mr. Jack Carruthers, Convention Chairman, gave a summary report on convention activities. Progress was reported as generally satisfactory. (1) The Clubs were asked to assist with the cleanup each night. Saturday will require all chairs, tables, and decorations to be removed. (2) Round trip bus transportation for Waikiki Dancers has been successful. Additional advertising was requested through formal announcements during convention dances. (3) The McCloud Square Dance Retreat was reviewed for the information of all present. B. Whale Watching After Party Cruise: Mr. Bob Keller summarized the After Party Cruise arrangements. All preparations were in place and sufficient reservations have been made to cover the North Shore Twirlers expenses. C. Nominating Committee: Mr. John Gallagher, Chairman of the Nominating Committee indicated that he had the following volunteers to serve on the 1998 Executive Committee.
7. OLD BUSINESS: A. Federation Insurance: Chairman Kofford reported that the Federation Insurance Policy has been renewed with North Field Insurance. B. National Square Dance Directory: Mr. Lemon indicated that he would continue to accept orders for 1998 Directory until the end of January. Bulk price in lots of five or more is $5.00 each. Mr. Kofford indicated that the Federation has a life time subscription for anyone who needs reference information. C. U. S. West Representative: Dave and Ruth Fullaway of the Up Country Squares has volunteered to be considered for the position of Hawaii State Representatives to the U.S. West Policy Board. 8. NEW BUSINESS: A. Election of Officers: The Vice-Chairman assumed the floor and reviewed the Bylaws and standing rules governing the election of officers. The floor was opened for the nomination of any candidates for Federation Office. No new nominations were received. (1) A motion was made and seconded to unanimously accept the volunteer candidates for the offices of Chairman, Vice Chairman, and Treasurer. The motion was passed without opposition. (2) Since no member would volunteer to serve in the office of Secretary, the incoming Chairman was authorized to appoint a volunteer at a future date. B. The Rainbeaus and Belles invited the Federation Officers to hold their March meeting in Hilo in conjunction with the St. Patrick's Day Square Dance Festival. The Incoming Chairman agreed to consider the invitation but explained that Board was unable to travel to all outer island activities at the member's personal expense. The Board has agreed to attend the spring Maui No Ka Oi Festival and the fall Big Island HotFoot Stump. 9. COMING EVENTS: A summary of coming events was presented. Of note: A. St. Patrick's Day Festival: Rainbeaus & Belles present their 19th Annual St. Patrick's Day Festival with Naaman Morehouse and Freddie Loveless. March 13, 14, & 15th, 1998. University of Hawaii-Hilo Cafeteria. $25 advance registration by 1 March requested. Call (808) 982-9276 or 965-8693 for information. B. Square Wheelers Valentine Dance: Dance will be held on Sunday February 8th at the Ala Wai Golf Course Ballroom from 7 - 9:15 PM. The dance will feature local callers and cuers. $4.00 donation at the door. C. Maui No Ka Oi Dance Festival: Up Country Community Center, Pukalani Maui 17 – 19 April 1998. Bill Peters is considering a Caller's School/Workshop to be held in conjunction with the festival. Contact Lou Ferreira. 10. CLUB REPORTS: Each Club Representative present was given a brief opportunity to present a summary report on their respective club activities. Significant events are included in the Coming Events paragraph. 11. NEXT MEETING: The next meeting of the Federation will be held at the Kahala Community Recreation Center on February 8th at 4:30 PM. Meeting was adjourned at 5:05 PM. v/r Dave Lemon |