JULY
19, 2003 FEDERATION MINUTES
The Special Meeting of the Executive Committee
of the Hawaii Federation of Square Dance Clubs, held on
July 5th to consider hosting the USA West Convention in
2006, was reconvened on Saturday, July 19th, 2003, at
7:10 p.m. at the home of David Lemon, Chairman.
1. Attendance: Federation
Chairman, Vice Chairman, Secretary, Festival Registrar,
and Tim Voss, USA West Vice President and Hawaii
representative. The
following clubs were represented: Pali Twirlers,
Square Wheelers, and Tsunamis.
2. Old Business:
David reported that Tim Voss had provided the
contract documents requested of him at the last meeting
and that they had been distributed to all present. Tim reviewed
new information regarding the proposed 2006 USA West
Convention. He said that committee secretaries rather than
a Convention Secretary will be appointed because most
of the correspondence will be conducted by e-mail. All committee
chairmen will be responsible for appointing their own
personnel. The
dance program will be administered by the callers and
the fashion show will be covered by Judy Sullivan. Tour
agencies will cover housing and tour packages.
Tentatively, the Policy Board with 26 couples would
arrive a week in advance to set up the halls. Approximately a
year's worth of advance advertising throughout Asia,
Europe and the USA would be arranged. Decorations
would be minimal and can be rented. David requested an
expanded budget breakdown and break-even figures. Tim
reviewed approximate major costs and agreed to mail
firm figures to David.
The possible problem of a conflict with the
Hawaii State Convention in January was discussed
(assuming that there will be a 2006 convention).
Details of the Blaisdell Center contract were
discussed and it was agreed that it should be
negotiable with first-right-of-refusal, and 72 hours to
obtain the funding. At this time Tim was excused from
the meeting.
David reported that he had contacted USA
West's Policy Board Chairman regarding our concerns and
questions. Dave indicated that he could envision no
negative consequences to the Federation in hosting the
convention, except possibly to Hawaii's reputation, and
the manpower question appeared to be covered.
After further discussion, it was moved,
seconded, and unanimously carried to approve Tim
Voss’s proposal to bid for the USA West’s 2006 convention
to be hosted in Hawaii.
3. New
Business: None
4. Next
Meeting: The next
meeting will be held on Sunday, August 31, at 5:30 p.m.
at the Ala Wai Golf Course Palladium.
5. Adjournment: The meeting was
adjourned at 8:25 p.m.
Respectfully submitted,
Janet Granich, Secretary
