APRIL 30, 2000, FEDERATION MEETING MINUTES
The meeting of April 30,
2000 was convened at 3:10 p.m. at the Kahala Recreation Center.
1.
Attendance: Federation Chairman, Vice Chairman, Treasurer, and
Secretary. The following clubs
were represented: Pali Twirlers, Square Wheelers, and Tsunamis.
Guests: Al and Yona
Chock.
2.
Minutes: The Minutes of the March 26th Meeting were reviewed.
No corrections were noted and the minutes were accepted as
presented.
3.
Treasurer’s Report: The Treasurer reported a balance in
checking of $3,055.71 and a
balance in savings of $1,846.23 for a total of $4,901.94.
The Treasurer’s Report was accepted as submitted.
4.
Committee Reports:
a. Advertising: Chairman
needed.
b. Social Calendar:
Henry reported that the reformatted and updated Social Calendar was
distributed with the March minutes. Note:
Please send any updates or corrections to Henry Staehle at henrys@inix.com
, or telephone 672-3646.
Recruiting: Chairman
needed.
d. Festival
2001:
(1) Registration: Tim announced that in the absence of other
volunteers and in order to keep up-to-date, he would serve as Registrar for
the 2001 Festival. He noted
that the deadline for sending registration forms to the printer, who is
located in California, is May 15. Updated information on event dates,
prices, and revised wording, if any, is urgently needed from the clubs
before that date. Clubs may also wish to consider suggestions for a 2001
Festival theme, to be included in the Festival description.
(2) Local Caller’s night: Tim noted that attendance from the
neighbor islands had been sparse this year and he was considering
reinstating a local caller’s night on Thursday in the second hall.
Participating callers would have their registration fees reduced
accordingly.
(3) Invitations: The
question of whether special invitations should be issued to Taiwan, Japan,
or anyone else to attend the Festival was raised.
If this is done it should be soon, as it takes time for their
arrangements to be made.
5.
Correspondence: (a)
Letter received from Deed Reimer of the Rainbeaus and Belles requesting
additional address books. Henry
said that the books were forwarded to him via dancers attending the Maui No
Ka Oi dance held this weekend. (b)
Henry noted that he has recently been receiving more e-mail correspondence
from mainland dancers planning vacations in Hawaii.
6.
Old Business:
a. Royal Aloha
Medallion: Henry reported that the Royal Aloha Medallion application
forms have been distributed to Oahu clubs and mailed to neighbor islands.
b. Tax Exempt Status:
Nothing new to report.
c. All Oahu Dance:
It was agreed to reserve the Palladium for the second Sunday of the month
for All-Oahu Dances through December.
Dates are available for club sponsorship of special dances.
Proceeds from the dance go to the sponsoring club.
7. New
Business
a. BMI/ASCAP License:
Three clubs have recently been dancing to records because their caller was
either indisposed or had resigned, and the question was raised concerning
whether this is legal. Discussion
revealed that all callers and cuers are licensed so no problem exists when
they are on the premises. Ideally,
the Parks Department would license their recreation buildings; however,
they do not. According to
law, someone with a BMI/ASCAP license must be present when records are
being used. Since Ken will be leaving in July and the Square
Wheelers, Hayseeds, and Diamond Heads will not have a caller, some thought
should be given to this matter. Yona
indicated that she would be willing to loan her large record collection to
the clubs if they are needed.
b. 2002 Festival:
(1) Callers: Tim commented
that as Festival Chairman he views his responsibilities as on-going until
he is relieved. He indicated
that he has been lining up callers for the 2002 Festival and has received
acceptances from three that are within our budget.
Doug Davis of Reno, Ed Kramer of Northern California, and Bob Van
West of Los Angeles have all indicated a willingness to participate in
2002.
(2) The question was raised
concerning the degree of local interest in an annual festival.
Out of a total attendance of 351, only eight people from the Big
Island, 8 from Maui and 61 from Oahu attended the Festival.
(3) Festival name: Some dancers have expressed their displeasure
that our event has been changed from a Convention to a Festival because it
was thought that festival more accurately describes our event compared with
mainland conventions. They
believe that because our event is unique to Hawaii and has always been
called a convention, it still remains a convention to the local people.
Club representatives are asked to determine their clubs’ preferences on
this matter and it will be discussed further at the next meeting
c.
Contra Dancers of Hawaii: Yona and Al Chock said that the Contra
Dancers of Hawaii are considering joining the Federation because of its
insurance benefits, but wanted to know what their obligations would be if
they joined. They have
approximately 100 dancers and qualify under the By-laws.
d. Square
dance indoctrination handbooks:
Dave Lemon has established a State Square Dance Library for the
"Sets in Order" Square Dance Handbooks.
Quantity lots of the following are available at costs plus postage:
Square Dance Introduction: $.50
Basic & Mainstream:
$1.00
Plus Dancing: $.75
8.
Club Reports/Events: Note: Future events are listed on the Web
Page, recorded on the Hot Line, printed in the Current Events Flyer, and
shown on the Social Calendar (remember, written notes are requested to
ensure accuracy).
a. All-Oahu Dance:
Sunday, May 14, at the Palladium – Pre Rounds at 6:30 p.m. dance at 7:30
p.m., Andy Scott is caller, and Dan Drumheller is Cuer.
The Federation is sponsor. The
secretary was asked to reserve the Palladium for dances to be held the
second Sunday of each month through December.
b. Square Wheelers and
Hayseeds: Dancing Monday nights at 7:15 p.m. at the Makiki District
Park, but dark on May 15th.
c. 4TH of
July Parade: Sponsor, Pali Twirlers.
Potluck lunch following the parade.
d. 49th
National Square Dance Convention, Baltimore, MD: June 22 – 24.
Kim and David will be attending the Convention and will set up the
Hawaii Display Table.
e. Federation Picnic:
August 20, 11:00 a.m.
f. USA West Square
Dance Convention, Casper, WY: August 9-12.
g. Perth, West
Australia International Square Dance Festival, September 2000.
h. Cultural Dance
Exchange and Tour of China, September 2000: Join Hawaii Dancers for a
cultural exchange with Chinese dancers in Beijing and Lhasa (Tibet).
There is a choice of two tours available: 10 days for $2500 and 21
days for $4500. Contact Ann
Todd at 239-6325.
9.
Adjournment: The meeting was adjourned at 4:15 p.m. The next meeting
of the Federation will be held on Sunday, May 28, at 3:00 p.m. at the
Kahala Recreation Hall.
Respectfully submitted,
Janet Granich, Secretary
Note:
Federation Minutes, Hot Line Narrative, and Coming Events are posted
on the World Wide Web at http://www.inix.com/squaredancehawaii
. Please notify the Federation
Secretary at janetg@inix.com
if you no longer need a paper copy of the minutes.
